Moving from spreadsheets to ERP
Leaving spreadsheets does not mean throwing away the data you have built up. Your files become the migration source: customer lists, stock cards and open balances come straight in.
If any of this sounds familiar
- Several versions of the same file in circulation with no clear master
- Recorded stock does not match the physical count
- Orders, dispatches and invoices tracked in separate files
- A broken formula and no way to trace where the error came from
- e-Invoicing obligations that spreadsheets cannot satisfy
- Knowledge sitting in one person's file — work stops when they are away
What changes, what does not
This compares architecture, not vendors. The point is to show which setup fits you — not to talk anyone down.
| Dimension | Excel | Birasyo |
|---|---|---|
| Concurrent work | File locks or gets copied | Everyone on the same data |
| Data accuracy | Exposed to formula and keying errors | Validation at record level |
| Stock | Separate sheet, updated by hand | Updated automatically by movements |
| e-Invoicing | Separate portal, manual entry | Filed to the tax authority from the system |
| Audit trail | No record of who changed what | User and timestamp on every change |
| Reporting | Rebuilt by hand each time | Ready and live |
What comes with you?
- Your customer list — name, tax number, contact, balance
- Your stock cards — code, name, unit, barcode, price
- Open orders and quotations
- Price lists and discount tables
Modules that matter most here
How the five days run
- Day 1
Reviewing your files
We go through the spreadsheets you use and establish which file is the source for which record.
- Day 2
Cleanup and mapping
Duplicates, empty fields and inconsistent codes are reported. You decide what migrates.
- Day 3
Test migration
Data is loaded into a test tenant and totals are reconciled against your files.
- Day 4
Team training
Your team works with their own data and sees how each spreadsheet task is done in the system.
- Day 5
Go-live
A cut-off date is agreed and closing balances are migrated. Your files stay archived.
Frequently asked questions
Our spreadsheets are messy — can they still be migrated?+
Yes. Mess is normal. Duplicates and gaps are reported before migration and you decide what comes across. Cleanup is part of the process.
Our team lives in Excel — will they struggle?+
Day four is entirely team training, using your own data. Stock, accounts and price lists can still be exported to Excel, so nobody has to give up the habit.
We are small — isn't ERP too heavy for us?+
You start with the modules you need, for example just accounts, stock and invoicing. Unused modules do not appear on screen and can be switched on later.
Do we have to abandon spreadsheets completely?+
No. Reports and lists export to Excel. What changes is that the system, not a file, becomes the source of truth.
Let's talk about your data
Tell us about your current setup and we will walk through exactly what migrates and how. No commitment required.
Request a Migration Call